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N5860 LLC AIRCRAFT OPERATING GUIDELINES FOR AUTHORIZED PILOTS
AND STUDENT AUTHORIZED PILOTS LAST UPDATED AUGUST 11, 2021
N5860 LLC AIRCRAFT OPERATING GUIDELINES FOR AUTHORIZED PILOTS
AND STUDENT AUTHORIZED PILOTS LAST UPDATED AUGUST 11, 2021
1
I. GENERAL
1. Knowledge. Each pilot (the “pilot”) authorized to act as PIC of the aircraft owed by the
N5860A LLC (the “Club”) are required to be familiar with the regulations of the Federal Aviation
Administration required to be followed by private pilots (the “FARs”), the By-Laws of the Club
and the operating rules and procedures contained herein, including amendments and
modifications thereof as are announced at a general meeting, published in the Club newsletter,
distributed to all authorized pilots via e-mail, or otherwise circulated to all authorized pilots in a
means approved by the clubs managing members (“Managers”), and incorporated herein.
2. Compliance. All authorized pilots of the Club and authorized pilots are required to observe
all FARs and Club rules and procedures. Failure to observe such rules and regulations may result
in action against an authorized pilot by the Managers. Requests for deviation from any rule or
procedure should be presented to Managers.
3. Special Rules. Special rules for the pilots may be adopted from time-to-time by the Club’s
Managers. Such rules when adopted and in effect are made a part hereof.
II. PROFICIENCY, CURRENCY AND SOLO PRIVILEGES
1. Initial Checkout:
A. New pilots or authorized pilots will be granted authorized pilot status by the Club under a
“dual-only” designation. To qualify to operate a Club aircraft solo and clear the “dual only”
designation, new authorized pilots must:
i. Meet the Initial Checkout requirements for at least one Club aircraft as provided in Schedule 1
attached hereto; and
ii. Successfully complete an Initial Checkout flight with the Club Chief Pilot or alternate Club
approved CFI designated by the Chief Pilot.
2. Experience. The experience requirements set forth in Schedule 2 attached hereto are
necessary to operate Club aircraft unless waived by the Board.
3. Proficiency.
A. Annual check ride. To operate Club aircraft, each pilot must have passed a check ride for the
aircraft to be operated (subject to the exceptions set forth in Schedule 1 hereto) given by a
Club-approved CFI within the preceding 12 months; provided, however, that the Chief Pilot,
with the approval of any one Manager, may grant a one month extension to any pilot who has
made reasonable effort but has been unable to complete the annual check ride on time. The
Manager participating in the decision may not be the pilot who is requesting the extension.
B. 6-month dual. To operate Club aircraft, each pilot must have undergone a dual instructional
session with a Club Approved CFI in the preceding 6 months in a Club aircraft unless another
aircraft is authorized by the Chief Pilot; provided, however, that the Chief Pilot, with the
approval of any one managing member, may grant a one-month extension to any pilot who has
made reasonable effort but has been unable to complete the 6-month dual on time. The
Manager participating in the decision may not be the pilot who is requesting the extension. This
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AND STUDENT AUTHORIZED PILOTS LAST UPDATED AUGUST 11, 2021
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dual instruction session must cover, in its entirety, instructional material to be specified by the
Chief Pilot, and an appropriate logbook entry must be made.
C. The annual check ride and 6-month dual may be combined into a single instructional session.
The first annual check ride must happen within 12 months of the Initial Checkout, or admission
to the Club, whichever occurs later. The first 6-month dual must happen within 6 months of the
Initial Checkout, or admission to the Club, whichever occurs later.
D. To operate Club aircraft, each pilot must have participated in at least one general meeting
with a safety-related component in the preceding 6 months; provided, however, that the Chief
Pilot, with the approval of any managing member, may grant a one-month extension to any
pilot who has made reasonable effort but has been unable to participate in a general meeting
with a safety-related component. The managing member participating in the decision may not
be the pilot who is requesting the extension
E. Authorized pilots are required to maintain currency. No pilot may act as PIC of a Club aircraft
unless that pilot has logged as PIC at least 3 takeoffs and landings within the previous 90 days in
an airplane. Authorized pilots whose currency has lapsed under this rule must fly with a CFI in
any airplane before acting as PIC of a Club aircraft. Note this does not require a formal review
or CFI checkout.
4. Flight Review. To operate a Club aircraft, each pilot must have fulfilled the Flight review
requirement required by the FARs.
5. Night Operations. To operate a Club aircraft at night, each pilot must have fulfilled and be
current with the night flight requirements established by the FARs.
6. Instrument Flight. To operate a Club aircraft under instrument conditions, each pilot must
have fulfilled and be current with the instrument flight requirements established by the FARs.
7. Chief Pilot. The Club’s Chief Pilot shall be a CFI designated by the Managers, who shall have
authority to designate other CFI rated check pilots, subject to approval by the Board.
III. AIRCRAFT OPERATION
1. Pilot-in-Command:
A. Only an authorized pilot who (i) is in good standing in terms of payments owed to the Club,
(ii) has satisfactorily completed required proficiency checks, and (iii) has met the experience
requirements for the type of plane and flight to be conducted may act as pilot-in-command of a
Club aircraft; provided, however, that notwithstanding the foregoing a Club-approved CFI may
act as pilot-in-command and provide dual instruction to a pilot in a Club aircraft.
B. Subject to paragraph III.2 below, the pilot-in-command shall occupy the left front seat of the
airplane.
2. Right Front Seat Operations. An authorized pilot may operate Club airplanes from the right
front seat if the pilot is accompanied in the left front seat by a Club-approved CFI or authorized
pilot who is current in the model aircraft being flown and (ii) all takeoffs and landings are
performed by the CFI or the authorized pilot in the left seat unless the pilot has been approved
for right front seat operations by a Club-approved CFI for the model aircraft to be flown.
Notwithstanding the foregoing, any flight which is planned for instrument flight rule operations,
without regard to actual weather, must be conducted from the left seat, unless the pilot is
accompanied by a Club-approved CFII.
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3. Preflight. Prior to flight, all aircraft must be inspected as provided in the pilot’s operating
manual for such aircraft. The pilot-in-command is encouraged to review previous pages of the
aircraft’s logs and squawk book (including any squawks noted in the Flight Log or club website,
or any other place designated by the Managers). Satisfactory repairs must be completed before
flight to any equipment or to alleviate any malfunctions or squawks noted in the aircraft’s logs
and/or on the club website or such other place designated by the Managers if the aircraft may
not be operated in a safe manner because of an equipment problem or malfunction.
4. Landings. Except in an emergency or as provided in Schedule 3 hereto, Club aircraft may only
be landed on paved runways at airports included in the official Flight Supplement or foreign
equivalent to such publication, provided however, that landings on a paved runway at a private
airport listed on a sectional chart may be made with the permission of the owner and/or
operator of such airport.
5. Accident, Damage, Malfunction Reports. Club authorized pilots are required (i) to record
(with necessary details) all accidents, damages, incidents, equipment failures and malfunctions
in the aircraft flight log (or the squawk module on the website, or in such other fashion
designated by the Managers) for the applicable Club aircraft; and (ii) to report all accidents,
damages or other incidents directly to the Managers. Equipment malfunctions and items in
need of maintenance should be reported to the Managers as quickly as is practicable.
6. Securing Planes.
A. After any use of a Club aircraft, the following procedures should be followed:
i. Aircraft tied down securely
ii. Control locks in place
iii. Pitot tube covers attached and in place
iv. Avionic master switch off or, if none, all avionic switches off
v. Ash trays clean
vi. Cabin clean
vii. Seat belts folded
viii. Aircraft trim in take-off position
ix. Master switch off; rotating beacon switch on
x. Windscreen cover on
xi. Intake and pitot tube covers in place
xii. If needed, air should be added to tires
xiii. The doors to the aircraft, including the baggage door, securely closed and locked
xiv. All other procedures indicated on the “engine shutdown” and “securing aircraft” sections of
any checklist prepared for (and maintained in) such aircraft by the Chief Pilot should be
complied with.
B. The tach times, hobbes time, pilot name, instructor (if dual), time flown, fuel added, and oil
consumption and squawks are to be entered into aircraft logbook immediately after the flight.
C. If a dangerous condition exists, a note shall be attached to the yoke of the aircraft and the
Managers must be notified immediately.
7. Loading and Unloading. Passengers and crew are not allowed to embark or disembark while
the aircraft engine is running.
8. Cold weather flying. On the first flight of the day if the outside temperature is thirty-two
degrees Fahrenheit (32F / 0C) or lower, or the outside temperature has been at or below
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twenty degrees Fahrenheit (20F / -7C) for more than 2 hours within 12-hours the preceding the
flight, Club aircraft may not be operated unless suitable pre-heating procedures are used. The
cost of such pre-heating procedures is to be borne by the pilot using the aircraft personally.
A. Preheat Conformation. A pilot must confirm that the preheat was successful, by confirming
that the rocker covers and the crank case are warm to the touch and that oil is flowing freely
from the dipstick.
B. Use of a heated hangar. If a pilot chooses to preheat using a heated hangar, the aircraft
must be in the hangar for at least 8-hours prior to the flight.
C. Recommendation. If a pilot has the time and the resources, the Club requests, but does not
require, that the pilot use a heated hangar.
9. No Smoking. No smoking is allowed in Club aircraft at any time.
IV. BOOKING AND SCHEDULING
1. Booking. An aircraft may not be flown without a booking first having been made with the
Club’s scheduling service.
2. Booking Rules. In order to allow Club authorized pilots to utilize Club aircraft as much as
possible in a manner which insures just and fair availability for all authorized pilots, the
following rules for booking Club aircraft are to be followed:
A. Booking Duration Limit: Unless permission is otherwise given in advance by the Managers,
extended cross country flights are limited to 12 days and should not infringe upon more than
one weekend. A weekend is defined in this paragraph as Saturday 0001 to Sunday 2359.
B. Loss of Booking Due to Lateness: If a pilot cannot arrive on time for a flight, the booking
must be rescheduled or canceled with the scheduling service. A pilot arriving over 45 minutes
late forfeits a booking unless it is overnight reservation (i.e., booking includes entire 9pm.
through 6am period). Overnight bookings are forfeited after two hours, provided that the
holder of an overnight reservation may extend this 2-hour period by notifying a Club Manager
that they need additional time prior to their flight via an electronic delivery method approved
by the Manager with email being acceptable. Prior to taking an aircraft due to a forfeited
reservation, a pilot should verify that there is no stand-by reservation in the system that would
conflict with their use of the aircraft and attempt to contact the holder of the forfeited
reservation to verify that they will not be using the aircraft.
C. Number of Bookings: All authorized pilots will be allowed 4 points for bookings. All bookings
4 hours and less are equal to 1 point, all bookings more than 4 hours will be equal to 2 points.
In addition to the 4 points system of bookings, authorized pilots may have a same day booking
for 0 points that does not extend beyond the current day. A compassion or angel flight booking
for 0 points will only be allowed weekdays Monday 0000 hours – 2400 hours Friday. Each pilot
may only have a single 0 point compassion or angel flight booking on the schedule at a time. A
compassion or angel flight booking must be made through and approved by the Board. A
compassion flight or angel flight is defined as a charitable flight by a Club on behalf of a
recognized organization that sponsors this type of flight.
D. Circumvention of Booking Rules: Once an aircraft returns to its home base, the reservation
should be updated to show that it has ended, unless the pilot will be using the aircraft again
within 2 hours. Furthermore, landing at an airport 50 nautical miles or less from the aircraft’s
home base and keeping such aircraft there overnight is not allowed unless prior Board approval
is obtained. The intent of this provision is to prevent authorized pilots from monopolizing the
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use of any aircraft by booking the aircraft for multiple days and incurring only 2 points for the
booking under Section IV.C.2 above when they should be using multiple 1-point bookings under
such rule. Such behavior keeps other Club authorized pilots from using the aircraft when they
otherwise would be available and goes against the intent of these rules.
E. Monthly Club Flights: Unless the Managers selects an alternative time or decides to release
the planes, on the Sunday following the monthly general meeting of the Club, all Club aircraft
are reserved for a Club activity. If the aircraft will not be used for a Club activity, the Activity
Chairman, President or a Club officer will release the aircraft. The monthly Club flights may
occasionally be overnight flights requiring the Club aircraft to be reserved for two days or may
occur on days other than the aforementioned Sunday.
F. Deviation from Bookings Rules: Requests for scheduling arrangements in variance with these
bookings rules should be made to a Manager, who shall present them to all managing members
for approval.
3. Cancellation of Bookings. A booking should be canceled as soon as an pilot is aware for
whatever reason (including IFR or marginal VFR weather) that the pilot will not be able to utilize
the Club aircraft that he/she has booked. In the event an aircraft returns to its home base more
than 2 hours prior to the time for which it was booked, the booking should be updated to
reflect that the plane is available for use by other authorized pilots.
4. Alternate Bookings. In the event a Club aircraft is booked at a time that a pilot wishes to use
the aircraft, the pilot may use the website schedule to book a standby schedule or request to
be notified via email if the aircraft becomes available.
5. Return to Home Base. All flights should return to the home base by the end of the time for
which the aircraft was booked. If poor weather or unavoidable factors prevent a flight from
returning on time, a Manager must be called and given: (i) the aircraft’s location, (ii) a
telephone number at which the pilot can be reached, and (iii) the expected time of return. The
pilot shall also ascertain from the schedule the Club’s authorized pilots whose bookings will be
affected by the delay in return and the pilot shall telephone such authorized pilots to advise
them of the delay. If the aircraft is not booked until the expected time of return, the booking
should be extended to such time.
6. Aircraft Left Away from Home Base. A pilot who must leave a Club aircraft at an airport that
is not its home base is financially responsible for the return of the aircraft to its home base as
soon as conditions permit. The aircraft must be left correctly tied down or hangered at all times
while away from its home base. For the sake of clarity, if an aircraft is left at a location that is
not its home base and is airworthy at that location for more than two weeks, the Managers
may take whatever action it deems necessary to safeguard and return the aircraft, including but
not limited to hiring a ferry pilot or company, and the pilot who left the aircraft at such location
shall be financially responsible for the full cost of returning the aircraft up to an amount of
$2,500, in addition to any other charges the Club may impose. The Managers may make
exceptions to this rule and the financial allocation of the cost of returning the aircraft in its
discretion.
7. Cross Country Operation by New Authorized pilots. During the first ninety days of
authorized pilot status in the Club, a pilot may not fly a Club aircraft to an airport which is more
than 300 nautical miles from the aircraft’s home base, unless a waiver is obtained from the
Managers.
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8. Grounding. Any two of the Club’s managing members may ground a pilot from using Club
aircraft if they believe the pilot has operated an aircraft in an unsafe manner. A pilot who is
grounded may request that the Club Safety Board conduct an investigation as provided in the
Club’s By-Laws and a Safety Board meeting will be held within 15 days to determine whether
such grounding was warranted. Whatever the outcome, the pilot is not relieved of any financial
responsibilities as described in the Club’s Bylaws.
V. FINANCIAL
1. Payment of Dues and Charges. Monthly dues and charges for flying time shall be paid within
fifteen (15) days after billing.
2. Delinquency. Any pilot who has failed to pay any monies due the Club within sixty (60) days
after such monies are due shall be considered a delinquent pilot and shall be prohibited from
flying Club aircraft and may incur late fees as set by the Managers.
3. Fees. All landing and parking fees are to be paid personally, if possible, by a pilot at the time
of occurrence.
4. Fuel Charges. The Club credit cards should be used whenever possible to pay for fuel. If it is
necessary to pay for fuel with a pilot’s own funds, authorized pilots should submit the receipt to
the finance team via n5860a.com/expense in order to receive a credit to their account.
VI. STUDENT PILOT AUTHORIZED PILOTS
1. The Managers may, at their discretion and subject to availability of Club Approved CFIs,
admit student pilots (those without a valid Private Pilot Certificate) for authorized pilot status.
2. Requirements for Student Pilot Authorized Pilot:
A. All candidates for student pilot authorized pilot will be required to go through the normal
application and interview procedure for authorized pilot. Prior to applying for authorized pilot
to the Club as a student pilot, the candidate must possess a valid Third Class Medical
Certificate.
B. All new student pilot authorized pilots shall have a Club Approved CFI who is responsible for
all aspects of that student pilot member’s training (Primary CFI), including, but not limited to,
ensuring full compliance with all regulatory and record keeping requirements for pilot training
under Part 61, and any other applicable regulations.
3. Training requirements:
A. The student pilot member’s proficiency shall be evaluated by a second Club Approved CFI,
who is not the member’s Primary CFI, prior to: a) the first solo flight, and; b) the first solo cross
country flight.
B. Student pilot authorized pilots may train with an appropriately rated and Club Approved CFI
on the Club aircraft. However, any solo flights, including the private pilot check ride, done by
the student pilot authorized pilots will be restricted to Club aircraft specifically designated for
that purpose.
4. Rights and responsibilities:
A. All rights and responsibilities of full authorized pilot specified in the Club By-Laws and
Operating Rules and Procedures apply to student pilot authorized pilots.
B. Upon successfully receiving the Private Pilot Certificate, the student pilot member will
continue as a full authorized pilot of the Club without requiring further action on the part of the
member or the Club.
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Schedule 1. Aircraft Checkout Requirements
1. Initial Checkout:
A. Initial checkout in the Club’s Cessna 172S N5860A aircraft requires:
i. Advanced avionics training by completion of a ground study portion that may be satisfied by
any of the following:
a. Passing an FAA check ride in the aircraft, or;
b. Completing a ground school taught by a PFC approved CFI that PFC and our Current
Insurance Carrier have both endorsed as meeting the minimum necessary content. The PFC
approved CFI shall issue a logbook endorsement to the same effect, or;
c. Completing a PFC and Current Insurance Carrier approved home study course that contains a
testing component that the member passes. In such a case, a PFC approved CFI will review the
test results/certificate and certify completion via logbook endorsement, or;
d. Completing a Cessna Corporation approved Cessna GTN650 ground school from an external
provider and obtains a Cessna approved graduation certificate. A PFC approved CFI will review
the certificate and certify completion via logbook endorsement.
ii. Completion of the flight portion of the advanced avionics training is satisfied by completion
of a minimum of two scenario-based flights per Cessna FITS syllabus and, if IFR privileges are
sought, one additional dual flight focusing on IFR procedures and an appropriate logbook
endorsement and/or graduation certificate with/from
a. A PFC approved CFI, or;
b. An outside provider. In the case of an outside provider, the member must still perform one
flight with a PFC approved CFI as the initial checkout in that aircraft, or;
c. An FAA examiner. In the case of passing a check ride with an FAA examiner, the member
must still perform one flight with a PFC approved CFI as the initial checkout in that aircraft.
2. Annual Check rides:
A. An annual check ride in a Cessna 172 aircraft will qualify a member for operations in Cessna
172 N5860A aircraft, provided they had previously completed an initial checkout in the same,
and if the member exhibits adequate knowledge of the other aircraft systems, performance and
limitations.
Schedule 2. Experience Requirements
1. Experience Requirements under II.2:
A. New authorized pilots, other than student pilot authorized pilots, must have a minimum of a
Private Pilot Certificate for a Single Engine Land Airplane in good standing, and a valid Third
Class Medical Certificate or BasicMed. In addition, in order to qualify to stand for the Initial
Checkout for solo privileges, new authorized pilots must have logged 5 PIC hours within the
previous 180 days in a high-density area, and have one of the following:
i. 150 hours total time and 75 hours as PIC, or;
ii. 75 hours total time and an instrument rating, or;
iii. 12 hours logged as PIC in the last 90 days (“Recent Flight Experience”)
Schedule 3. Requirements for Operations on Non-Paved Surfaces
1. Take offs and landings in Club aircraft on non-paved surfaces are approved only when all of
the following conditions are satisfied:
A. All such operations are limited to aircraft which have the wheel pants removed.
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B. The airport and runway utilized must be referenced in the description of the airport in the
Flight Supplement or foreign equivalent to such publication, provided however, that landings
on a runway at a private airport listed on a sectional chart may be made with the permission of
the owner and/or operator of such airport.
C. The Club member must have completed a “Grass Field Checkout” with a Club-approved CFI
within the past 12 months, which checkout meets the guidelines specified by the Club’s Chief
Pilot, including at least 3 takeoffs and landings to a full stop.
D. The Club member conducting the flight shall be responsible for satisfactorily cleaning the
aircraft after each such operation. Any cost incurred as a result of such cleaning shall be the
member’s sole responsibility.